Job description

The University of Dar es Salaam invites applications from suitably qualified Tanzanians to be considered for immediate employment to fill the vacancy post of Finance and Administration Officer.

Qualifications

Bachelor degree in Accounting, Finance or related field with a strong foundation in business administration and financial management with Certified Public Accountants (CPA) qualification.

Responsibility

Financial management Functions i.To develop in-country program budgets in collaboration with the TPP In-country Coordinator, IRA and TPP partners ii.To track and analyze program expenditures, project upcoming expenses, and flag financial needs iii.To support TPP faculty and staff in the development of individual project budgets and assist them in the preparation, submission, and closing of all TPP faculty and staff imprest iv.To generate and provide timely financial reports to the Coordinator detailing funds spent and/or available by in-country budget line item, fund requests by faculty and staff, and priority actions needed to ensure cash flow to support essential program activities v.To prepare imprest register and records that track imprest from request to closure. Ensure the MSU-based TPP Fiscal Officer is regularly updated on all imprest requests and closures. vi.To track and report on the status of projects funded via open and/or closed imprests, the coding and organization of receipts for program activities, ledgers and invoices for reimbursement by MSU. vii.To maintain ledgers related to program expenditures. Ensure program funds are spent in accordance with the approved budget and TPP policy guidelines. viii.To collaborate with MSU Fiscal Officer to reconcile TPP monthly personnel transactions. Ensure receipts and program expenditures are properly coded and organized on ledgers for timely processing and reimbursement. ix.To prepare and share monthly bank statements to the Coordinator and MSU Finance Officer. x.To prepare and maintain partner meeting budgets and assist with logistics as needed. xi.To ensure timely processing of invoices, fund requests, and payments to contractors and vendors xii.To under the direction of the Coordinator and in collaboration with the IRA accountant and TPP MSU Fiscal Officer, manage the replenishment of in-country funds, reconciling in-country accounts and providing relevant information for program audit. xiii.Other project duties as assigned by the TPP In-country Coordinator. Administrative Functions i.To support planning and logistics of partner meetings, TPP planning events and field visits ii.To support the Coordinator to ensure smooth functioning of TPP office systems including maintenance of filing systems, documentation, and library and management office equipment iii.To procure assets, supplies, stationeries, and consumables for TPP-IRA office and assist with procurement of such items for district teams (VBOs, SPOs) iv.To manage relationships with vendors, service providers, and consultants in compliance with TPP procurement policies. Compliance and Statutory Reporting Functions i.To maintain financial procedures and internal control systems that help prevent errors or misuse of funds, ensure accurate reporting, and support transparency, with full compliance to UDSM, MSU, and funder financial policies and practices. ii.To ensure compliance with all Tanzanian tax laws, including PAYE, Withholding Tax (WHT), and other applicable taxes. iii.To prepare and submit statutory returns accurately and on time to the Tanzania Revenue Authority (TRA) and other regulatory bodies. iv.To liaise with tax consultants and auditors where necessary to address compliance issues. v.To ensure timely compliance with other statutory bodies such as the National Social Security Fund (NSSF), Workers Compensation Fund (WCF), and other relevant local authorities vi.To ensure transparent procurement processes and maintain proper documentation for all purchases and service contracts.

Work Experience

At least five years of progressive experience in financial planning and administration.

Terms of Service

Two-Years Renewable Contract upon successful performance of roles and responsibilities as determined by an annual performance review conducted by the TPP Coordinator.